Privacy Policy

PRIVACY NOTICE

This notice sets out how we will use your personal data, and your rights under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

Novax Recruitment is committed to protecting your privacy and we aim to respect your personal data you share with us.

Your personal information will be held and process by Novax Recruitment. The Novax Recruitment is the controller of this information. This also includes when it is collected or processed by third parties on our behalf. The Novax Recruitment collects, processes and shares personal information to enable it to carry out its statutory and other functions.

Our website might include links to other companies’ websites. However, Novax Recruitment is not responsible for the privacy practices of others and we encourage you to read their privacy notices.

DATA SUBJECT

The personal information relates to members of the public.

COLLECTED DATA

The Novax Recruitment collects your data that you provide by registering on our recruitment website or either directly or through an agency or other third parties. You may be asked to provide the following information:

  • Personal contact details that you provide when you register with us such as name, title, addresses, telephone numbers, and personal email addresses, employment history, qualifications.
  • Date of birth, gender and ethnicity.
  • Any information you have provided to us during an interview – proof of ID (e.g. passport, driving licence, utility bill as proof of address).
  • Any information included in the application form.
  • Records of correspondence with us.
  • Confirmation of your security clearance. This can include passport details, nationality details and information about convictions/allegations of criminal behaviour.
  • Records from documents showing your entitlements to work in the UK.
  • When you access our website, we might collect your browsing records such as IP-address, access times, the sites linked from, pages visited, the links and features used, the content viewed or requested, browser or application type, language and other such information. If you contact us over the phone certain additional information, such as your phone number, may be sent to us.

AUTOMATED DECISION MAKING / PROFILING (IF APPLICABLE)

We may use a technology to select appropriate candidates based on search criteria. The process of finding suitable candidates is automatic. However, our employees are involved in the further selection process.

PURPOSE

The personal information is processed for the purpose of a recruitment campaign to fill a vacancy. This will enable us to process the following functions relating to your recruitment:

  1. Processing applications received for vacancies.
  2. Arrange interviews for successful applicants.
  3. Offer a successful candidate for the position.

If you have opted-in we may also send you marketing information and news via email. You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these messages from us.

DATA SHARING

The Novax Recruitment may share your information with other organisations in the course of carrying out our functions, or to enable others to perform theirs, but only where it is lawful.

DATA RETENTION

For successful candidates, your personal information will be kept for 2 years after the completion of the recruitment process. For unsuccessful candidates, your personal information will be kept for 9 months after completion of the recruitment process.

YOUR RIGHTS

  • You have the right to request information about how your personal data are processed, and to request a copy of that personal data.
  • You have the right to request that any inaccuracies in your personal data are rectified without delay.
  • You have the right to request that your personal data are erased if there is no longer a justification for them to be processed. (Request to delete individual responses will be considered on a case by case basis)
  • You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.
  • You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.

DATA SECURITY

We take the appropriate measures to ensure that all personal data is kept secure and protected against accidentally lost, or an unauthorised access.

All data is stored on secure AWS server. We also apply the best practice to ensure that your data is protected by applying SSL certificate on our websites, firewalls, passwords and anti-spam software. We will limit the access to your personal data to those who have a genuine business to know it. Regular backups of our website take place to reduce the risk of data loss and we will notify you of a suspected data security breach where we are legally obligated to do so. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

CONTACT DETAILS

If you would like to enact your rights, make a complaint or contact our Data Controller, you can do so by submitting a request at:

Novax Recruitment

18A, Ashley Road, Altrincham, WA14 2DW

01615491999

[email protected]

ACCESSIBILITY

This Privacy Policy is available and can be viewed from the footer of each page on our website via the ‘Privacy Notice’ link.


 SMS Terms and Conditions
1. Introduction Novax REcruitment may disclose Personal Data and other information as follows:


○ Third Parties that Help Provide the Messaging Service: We will not share your opt-in to an SMS short code campaign with a third party for purposes unrelated to supporting you in connection with that campaign. We may share your Personal Data with third parties that help us provide the messaging service, including, but not limited to, platform providers, phone companies, and other vendors who assist us in delivering text messages. ○ Mobile information will not be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.


○ Additional Disclosures:
Affiliates: We may disclose Personal Data to our affiliates or subsidiaries; however, their use and disclosure of your Personal Data will be subject to this Policy. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.


2. Purpose of SMS Notifications Our SMS notifications are designed to:
○ Remind you of your job opportunities.
○ Inform you of interview scheduling and confirmations, and other essential updates regarding your employment related to Novax Recruitment .


3. Opt-In and Consent By providing your phone number and opting into our SMS notifications, you confirm that you are the owner or authorized user of the phone number provided. You consent to receive recurring automated text messages (SMS, MMS) from us regarding your job opportunities and other important notifications. Consent is not required to make any purchase from us. Message frequency may vary, but you can generally expect to receive between 1-5 messages per week. 

4. Opt-Out Instructions Your consent to receive automated texts is entirely voluntary. You may opt-out at any time:
○ To stop receiving messages, reply “STOP”, to any SMS message from us.
○ You may also email us at [support email] with your opt-out request. After you opt out, you will receive a final confirmation message, and no further messages will be sent to your number unless you re-enroll.

 5. Help and Support If you are experiencing issues with our SMS notifications or need assistance, you can:
○ Reply with the keyword “HELP” to any message.
○ Email us directly at [email protected]. 

6. Message and Data Rates Standard message and data rates may apply for any messages sent to you from us and from you to us. Please consult your mobile service provider for details regarding your text plan or data rates.


7. Privacy and Data Security We value your privacy and are committed to protecting your personal information. Your data will be used solely for the purposes described in this policy, such as managing your service appointments, processing payments, and ensuring proper communication regarding your services. We do not sell, rent, or share your personal information with third parties for marketing purposes. We may share your information with third parties only as required by law, for billing and payment processing, or to fulfill our contractual obligations.


8. Data Retention We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. After this period, your data will be securely deleted or anonymized.


9. Compliance with Regulations We comply with all relevant laws and regulations, including the Telephone Consumer Protection Act (TCPA) and CTIA guidelines. Our practices ensure that you can easily manage your preferences, and we provide clear instructions for opting in or out of our SMS notifications.


10. Indemnification You agree to indemnify, defend, and hold us harmless from any privacy, tort, or other claims, including claims under the TCPA or any state law equivalents, arising from your voluntary provision of a telephone number that is not owned by you and/or your failure to notify us of any changes to your mobile telephone number.


11. Participation Requirements To participate in our SMS notifications service, you must:
● Be 18 years of age or older.
● Own a wireless device capable of two-way messaging.
● Be a subscriber to a wireless service with text messaging capabilities. Please note that not all mobile carriers support this service.


12. Dispute Resolution and Arbitration By using our SMS notifications service, you agree to resolve any disputes with us on an individual basis and not as part of any class or representative action. You waive your right to a trial by jury and agree that any claims will be resolved through final and binding arbitration. If you do not agree to these terms, please do not participate in the service.


13. Miscellaneous You warrant and represent that you have the necessary rights, power, and authority to agree to these Terms and Conditions and that your participation in this service does not violate any other contract or obligation. If any provision of this Agreement is found to be unenforceable or invalid, the remaining provisions will remain in full force and effect. We reserve the right to modify these Terms and Conditions at any time. Any updates will be communicated to you via SMS or email, and your continued participation in the service constitutes acceptance of the modified terms. 

14. Contact Information If you have any questions or concerns about these Terms and Conditions or our privacy practices, please contact us at:
● Email:  [email protected] 
● Phone: 716-303-4842
● Mailing Address: 

  100 Church Street, 8th Floor, New York, NY 10007 USA 


15. Full Privacy Policy For more detailed information on how we collect, use, and protect your data, please review our full Privacy Policy [hyperlink].

AMENDMENTS

We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy. We may notify you of changes to this policy by email if you have provided us with means to do so.

This Privacy Notice was updated on September 2024.



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