Finance Support Officer Contract

Finance Support Officer
Newham
Full-time temporary contract
£17.50 per hour
Office-based

Financial support
To maintain the financial health of the service by:
* The provision of high-quality financial advice to managers including financial research and investigations.
To effectively deliver financial support services by:
* To provide a range of control, and financial admin tasks delivering financial support to the service.
* Delivering an excellent support service to the FleetCare management team in the areas of procurement, payments, accounting and financial management.
* Assisting with the preparation of capital and revenue budgets, and budget monitoring.
* Taking responsibility for cash control and accounting, banking arrangements and facilities, credit and debit card arrangements and facilities, cheque reconciliation and control.
* Contributing positively to the overall wellbeing of the client and the service.
* Act as the Fleetcare champion for Oracle One prior and post implementation.
* Ensure all suppler invoices are processed on time and liaise with Finance to ensure prompt payment.
* Produce all SLA’s on behalf of Fleet Management.

Main responsibilities:
Financial management
1. To provide financial advice and support to FleetCare management team. To advise colleagues within the service on financial control and financial management.
2. To liaise with colleagues in relevant services to ensure the provision of all necessary information, required for accounting and audit purposes, and in connection with asset registers.
3. To advise the FleetCare management team on requirements and procedures for budget monitoring, end of year process, audits and financial management.
4. To maintain budgetary control procedures, so ensuring best use of resources and avoiding improper or inefficient practices;
5. To advise the FleetCare management team of any matter that undermines the integrity of the Service budget including weaknesses in financial controls within the Service.
6. To assist the FleetCare management team in the monthly budget monitor and forecast for the Service to ensure:
* spend is on target,
* high trends in spend are identified and managed,
* take appropriate action for any anomalies and challenges,
* forecast additional spend when required i.e. overtime
7. To use the principles of performance management to ensure personal and Service objectives are met or exceeded;
8. To adhere to the client’s behavioural standards and equal opportunities policy;
9. To maintain financial control procedures, so ensuring best use of resources and avoiding improper or inefficient practices within the Service.
10. To liaise with Finance, when required, and to respond promptly to their advice and recommendations.
11. To be responsible as directed by the Assistant Transport Manager for the reconciliation of specific systems and accounts, extracting systems data where necessary.
12. To provide budgetary management support to the FleetCare management team which is of the highest quality, incorporating best practice and standards.
13. To undertake other duties and responsibilities of a similar nature which reflect the level of those described above that may be required by the FleetCare management team.
14. To ensure all FleetCare purchase order are raised correctly.
15. To ensure all invoices are passed for payment within the accepted timescales.

Requirements:
* Able to understand and interpret a wide range of financial data.
* Knowledge of the Freedom of Information Act and the Data Protection Act
* Understanding of the importance of performance management and achieving business efficiency
* Experience of using financial and budgetary information
* Experience of IT applications, financial systems and there use.
* Experience of using Microsoft office packages
* Experience of organising meetings including agenda management and taking action notes.
* Ability to make an effective contribution to service planning
* Good written and verbal communication skills
* Ability to work effectively as part of a team
* Ability to work on own initiative and manage a significant and varied workload with competing demands.
* Demonstrate a professional approach and commitment to customer service
* Flexible, pro-active and responsive approach to work
* Able to maintain confidentiality and sensitivity in all circumstances
* Good organisational skills with an eye for detail

If you have the relevant experience and believe you are suitable for the role, please apply directly!