JOB PURPOSE

To provide building maintenance services for all non-housing property including reactive, legislative, planned and cyclical maintenance and to provide advice and support to the Design team on maintenance of new build, refurbishment and improvement schemes; to ensure that the Council’s non-housing property portfolio meets the requirements of service occupiers and all statutory regulations; and to be personally aware of and adhere to systems and processes to ensure compliance with relevant Building Maintenance legislation.

SERVICE DELIVERY RESPONSIBILITIES

1. To be part of a team providing a professional building surveying service to all client departments and to advise external groups/agencies where appropriate.

2. To act as a point of contact for all unplanned and emergency works (in and out of office hours), as directed.

3. To be involved in the procurement and organisation of planned and reactive maintenance and refurbishment works (including design, detailing and specification writing).

4. To provide technical assistance and guidance on all building maintenance related issues to clients and officers of the council, (at times this will involve acting as Duty Officer for the Business Services Team and will involve providing cover in and out of office hours).

5. To receive, record, monitor and act upon all technical queries, complaints and job requests in respect of the specified service area.

6. To deliver dilapidation and condition surveys in connection with building maintenance and building services installations and provide technical recommendations and budget estimates for subsequent services required.

7. To maintain an informed awareness of new developments and products and changes in relevant policies, regulations and legislation and their likely immediate or future impact on the Council.

8. To actively participate in the Council’s PRCD scheme.

9. To ensure compliance with and enforcement of the Council’s Standing Orders, Financial Regulations and Health and Safety procedures in all aspects of work within the specified service area.

10. To prepare tender documentation, feasibility studies, estimates, cost plans, contract documentation and undertake the certification of payments to Contractors required to deliver the Councils building maintenance related capital and planned maintenance programme.

11. To be responsible for the planning and co-ordination of planned maintenance and new installations in all non-housing property.

12. To contribute towards a positive and effective working relationship between the building maintenance team and all other departments, external agencies, statutory undertakers, contractors and consultants.

13. To liaise with external organisations which use the Council’s building maintenance expertise

KNOWLEDGE AND EXPERIENCE

The Building Maintenance Services Officer will:

• Have experience of the built environment and in particular building maintenance issues; he/she will have a HNC in a building related subject and be willing to study towards further qualifications, if this is agreed as part of personal development needs.

• Possess a level of supervisory skills to manage the Council’s diverse property portfolio and a wide range of contractors.

• Be flexible and have a customer focussed approach to the working environment

• Have excellent organisational and time management skills to co-ordinate works by contractors and ensuring that full and timely records are maintained for all areas of their responsibility

• Be required to have a high level of numeracy and literacy skills and be capable of preparing a wide range of basic reports and technical specifications.

• Have strong communication skills and the ability to work on their own or as part of a multi-disciplined team and be capable of working to predetermined deadlines.

• Have an ability to use IT systems such as word processing, spreadsheets and data bases.

• Have knowledge and experience of construction related statutory procedures.

• Possess excellent communication skills and the ability to work to specific deadlines

• Have the ability to use IT systems

• Have knowledge and experience of all construction related statutory procedures, (e.g. Health and Safety, DDA, legionella, asbestos, building regulations, CDM etc.)

• Have good communication skills and possess the ability to work autonomously and supervise contractors

• Have a detailed knowledge and understanding of Health & Safety legislation and statutory procedures.