Executive Assistant Contract

Executive Assistant
Haringey
Contract
£18 +

We are looking for an Executive Assistant to work in Haringey within the Adults Social Care Setting. The role forms part of the Service Improvement and Business Management Team (SIBM) within Adult Social Care (ASC) and provides business and personal support to a busy Assistant Director.

The postholder will work closely with the Assistant Director ASC and act as a point of contact for a range of internal and external stakeholders. They will also provide a support in terms of organising and making an accurate record of a range of internal meetings, including our Care Authorisation Panel.

Main Responsibilities

Provision of effective diary management and scheduling of meetings and appointments, to enable senior managers to make the best use of their time. Specific tasks include:

• Ensuring the Assistant Director is well prepared for meetings with the right information and are prompted on important issues
• Coordination and circulation of agendas in advance of meetings
• Effective prioritisation of meetings and balancing of demands
• Scheduling and organisation of meetings and venues
• Liaising with attendees to ensure correct representation
• Planning and organising management team meetings and away days

Provision of managerial administration support. Specific tasks include:

• Supporting recruitment processes, including the use of the recruitment portal Talent Link and other systems including, Matrix and liaising with Hays
• Raising of purchase orders and processing of invoices using SAP and provision of cover for other roles within the team when purchase orders and invoices need to be processed for the senior management team
• Coordination of responses on behalf of the Assistant Director, for a range of internal and external stakeholders
• Planning and diarising the ASC Departmental Management Team meetings (DMT) as directed by the Service Improvement and Business Manager
• Planning and diarising My Conversation meetings

For more information please call Sma on 01616670021 or email