Bid Manager (Renewable Energy sector) Permanent

End to end management of new opportunities – including Expressions of Interest (EOIs), Requests for Information (RFIs), Selection Questionnaires (SQs) and Invitations to Tender (ITTs) and managing concurrent bid deadlines

Bid Manager

Job Overview

As a Bid Manager, you will be professional, clear thinking, positive under pressure and results driven, with a ‘can do’ attitude that inspires respect from within the team and the wider business.

The key objectives include:

To champion and deliver winning bids
To convert work winning opportunities into successful profitable contracts
To adopt and manage the end-to-end bid process in accordance with the company bid playbook
To support, develop and mentor other members of the bid team as required
To manage a program of opportunities.

Main Duties

• End to end management of new opportunities – including Expressions of Interest (EOIs), Requests for Information (RFIs), Selection Questionnaires (SQs) and Invitations to Tender (ITTs) and managing concurrent bid deadlines
• Ensuring each opportunity adheres to the process identified, including setting up all mandatory meetings, utilising agreed forms and templates
• Create (where bid lead role) and/or contribute to bid win strategies for each bid – articulating differentiation points from likely competitors.
• Assembling and managing bid teams – setting out plans for bid production, regularly reviewing progress, and ensuring good communications throughout the team
• Creating a bid program so that all internal / external deadlines are captured, resources allocated, and the program is updated and communicated throughout the bid
• Coordinate the necessary management reviews during the bid process
• Liaising with the bid team and wider colleagues to agree bid details
• Liaising with third parties and ensuring appropriate input into the bid
• Analysing the bid documents to understand the client requirements and ensuring the bid team are familiar with all timescales and specific instructions
• To set-up the file structure on the SharePoint site, ensuring the documents are stored correctly and the latest version is always available
• Managing tender portals and the clarification process, ensuring all team members receive updated clarifications in the agreed format
• Adhering to the C39 / Bid-Co governance requirements and the documentation is submitted in line with agreed timescales and that the C39 is saved in the right location on the SharePoint site where version control is tracked
• Tracking costs associated with the bid budget and provide regular updates / reports to known stakeholders
• To ensure that submission documents are complete and fully responsive to formal and informal questions posed in the customers bid documentation
• Ensuring a compliant bid is submitted meeting all client requirements
• Setting up meetings and supporting post bid activity including commercial negotiations, presentations and client feedback
• Coordinating lessons learned meetings with key bid stakeholders
• Preparing case studies and other reference materials
• Undertaking external research on the market or specific organisations to support individual bids or sectors
• Proactively scanning tender portals and incoming alerts to identify new business opportunities, and working with the bid team to agree bid/no bid decisions and support the creation of ‘win’ strategies

What we are looking for

Track record managing bids across multiple sectors
Relevant bid management experience in the public sector specifically
Demonstrable understanding of public sector Client’s likely objectives and Procurement Models
Keeps up to date with new government agenda and client needs and expectations
Intermediary IT Skills in Microsoft Office Suite (Word, Excel, PowerPoint) and understanding of other supporting software

Salary and Benefits

£35,000 to £55,000 basic annual salary plus excellent benefits package.